It may sound a bit farfetched to think that a simple office filing cabinet could ever be considered a secret weapon... but trust me, your filing cabinet could be a deadly weapon if it falls into the wrong hands!
Filing cabinets are often just thought of as a necessary storage solution for an office, but we’ve taken a closer look at just how essential they are to your business.
What is stored in a filing cabinet?
Why would a business need a filing cabinet? After all, everything is stored digitally now so there’s not that much to file, right? Wrong! Paperless offices are still a long way off for most businesses, so filing is an essential way of keeping an office organised.
A business requires a filing cabinet for the loose pieces of paper, mail and literature, that you see floating around the office (often making the place look untidy!). All of the documents that you see spread out on desks need a home to go to, and they belong in a filing cabinet.
So, what do you actually store in it? A traditional cabinet should contain organised files including; receipts, all your business finances, supplier and employee details, customer records and pricing, along with all the other fundamental things that go into running a successful business.
Alternatively, it can also be a useful space for storing big catalogues, books, or even laptops and tablets. It can even be the safe place to store all the office biscuits…
It’s easy to see how a simple filing cabinet is actually a powerful weapon, with all of the secrets it holds.
How much do you rely on your filing cabinet?
An organised filing cabinet could make your office life easier. Having an organised office storage unit means quicker access to files and no more losing important documents. More importantly, an organised cabinet could make a huge difference to how much your business relies on it. Having files ordered into different sections makes it is as easy as possible to find important documents when you need them, organised by date or importance can save you hours of searching in an emergency. It also makes it a painless job when it comes to shredding old documents every year.
However, if your office filing cabinet is in an unorganised mess there are plenty of tips available to help you out. These are just a few sites offering ideas and tips to help improve the office organisation:
How safe should the office filing cabinet be?
You’ve probably heard the saying ‘as safe as houses’? Well, you’ll need to make sure your filing cabinet is just that if you want to be secure in the office.
It’s no good having a cabinet that doesn’t lock or an old battered one that used to lock back in the day. To protect your business’ secrets a fully lockable office storage unit will be a valuable upgrade. Having a secure filing cabinet is beneficial for a business because it prevents documents from being stolen, protects clients’/patients’/customers’ privacy and also maintains a business’ privacy.
The ability to lock away documents to stop things falling into the wrong hands is as important as setting an alarm on your building. Locks make it easier to restrict access to relevant people, in fact, multiple filing cabinets with different access levels could be needed.
Think about it, you would never leave dangerous weapons lying around, and the same applies in the office – if it’s important, file it, and lock it.
Getting the right filing cabinet which you need in your office is important. For those seeking security a lockable filing cabinet is needed, finding one with a locking mechanism is one of the most important features especially now you know how much of a weapon is in your office. All of the filing cabinets from Bluespot Furniture are fully lockable and have one master lock for all the drawers.
There are two forms of filing cabinets: vertical cabinets and side cabinets one is not necessarily better than the other, but one may suit certain filing needs, or fit available space better.
Finding the right office storage solutions is a big task. Choosing what type and size of storage you’re looking for isn’t easy. Come to Blue Spot Furniture, and you’ll find hundreds of office storage solutions available in a range of sizes, styles, materials, colours and finishes.
All our competitively priced storage are made here in the UK from high-quality materials to exacting standards. Choose Bluespot Furniture, and you’ll benefit from free, next day delivery, honest advice, and a 10-year guarantee on all our products.
For further information on any of our products or services, call a friendly member of our experienced sales team on 0800 8044 760, or email email@example.com today.