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Reception desk buyer's guide

You only get one chance to make a first impression, so you need to make the right choice when buying a reception desk for your business entrance.

With the reception being the front window to your business you need to make sure the area is attractive, yet functional. A practical design and space planning plays an important part when it comes to finding the perfect reception desk.

Although a reception area might seem less essential than the rest of the office, it is a must and should be a high priority if you want to be recognisable and stand out from your competitors.

Learn everything you need to know about creating a reception area that is welcoming, reflects your business and keeps guests comfortable with our expert buying guide on reception furniture below.

Reception desk

Working practices

Considerations for buying reception furniture

The kind of reception desk that is right for your business will depend a lot on the industry you work in and the working practices of your employees. Here are just a few of the things you need to consider when choosing the right reception desk:


Available space

The size and layout of your office will have a big impact on how much space you want to dedicate to your reception area. No one wants to sit in an uncomfortable, cramped space make sure your reception area doesn’t leave your guests and receptionist feeling claustrophobic.

A tip to make sure your reception area has enough open space before you purchase; take a normal office chair, mark the size of the reception desk, and place the chair behind it. When you sit in the area yourself you can judge whether or not it would make you feel welcome if you were waiting to meet with someone in a similar space once the furniture is in place.

Reflect your business

When guests arrive at your office, they begin to build their opinion about your business you want to make sure that you give them something to remember your business by. The colours and logos in your reception area should reflect the style and colours of your business and leave a lasting impression on visitors.

If you are a modern creative business you might look at adding artificial grass and bright quirky items, whereas a more traditional business might think about additional items like coffee machines, water dispenser, even plants, to create a welcoming entrance.


Comfortable seating

An inviting reception area should also have adequate seating for your receptionist, but most importantly your guests. Although you don’t want to keep your guests waiting for long in uncomfortable seating.

It’s important to make sure the seating options are comfy, clean and in a good condition. Your reception area is the first thing visitors see and it says a lot about your business which includes how welcoming the reception area is, from the colours on the wall to the furniture and accessories in the room.

The important details

Practical thoughts for your office future

Planning an office reception area can be daunting, especially if you have either too much or even too little, space to work with. Here are some of the key things to think about:

Future expansion

When purchasing your office reception desk you’ll want to think about the future of your business. As your business grows and you have more visitors coming to your office, you’ll need to make sure that your reception area is functional for the number of visitors that will come through the doors.

It is a good idea to invest in visitor chairs to ensure that people waiting in the reception area are satisfied with their surroundings.  Think about where the seats are positioned, but also what the maximum and minimum number of seats that might be needed at peak times.

Price and value

Price is obviously an important factor when it comes to new furniture, so it’s important to know you’re getting both value for money and a good product. Designer reception furniture can often escalate in price, usually from bespoke requirements or shapes.

When it comes to value, at Kit Out My Office we have tried to solve that problem by using modular units to create combinations that work for you without breaking the bank.  You can use individual starter units for a simple reception at a low price, or piece together numerous modular units for a bigger space.

Be different but careful

It is important to put your mark on your reception area, but not all businesses have the budget to get bespoke furniture and accessories, so there are plenty of ways to add your stamp for a budget.

Think small

If you have a brand colour, not only can you have chairs and reception furniture in matching colours, you could think about things like bowls of sweets in one colour or have a batch of coloured pens. Offer free guest WiFi and refreshments too.

Think medium

Plants (real, not fake, if you can!), artwork on the walls (even better if you can pick a theme like your local area or history of your product).

Think big

Lighting; neon lights or your logo lit up always looks great, alongside a feature coffee table, filled with industry magazines (and your latest product brochures). You could also add a tv on the wall with a video playing company information.

Add a welcoming entrance to your business

How to choose from our reception units

Before you start shopping it’s vital that you understand a little bit more about reception desk and the various styles from modern through to traditional.

A contemporary reception unit is usually simple in design, using modern materials and bright colours to make a lasting first impression that reflects your business. A traditional style features woodgrain colours which are common in most business reception areas.

The reception desk is usually the first thing a visitor sees when they walk into the office. Therefore a reception area that looks inviting, professional and well-designed is a must; it’s the first impression that visitors will get of your business.

Reception desk starter unit

A reception starter unit is a great looking standalone desk and makes your chances of creating a lasting first impression easy. A 1600mm wide reception desk is the perfect welcome to your business. It features plenty of desk space for all necessary equipment and paperwork. The desk unit includes a matching shelf and metal shelf supports as well as a protective kick plate at the base.

At Bluespot Furniture, we offer a sturdy and solid reception desk starter available in the choice of four woodgrain colours and six bright colours with free next working day delivery.

Curved reception desk corner unit

This unit can create a lasting impression on your guests with its contemporary design and colours. It’s both sturdy and solid incorporating protective feet to ensure that floors are not scuffed or marked.

This unit can be stand-alone, it also goes great alongside another reception unit or even a standard desk to create a larger workspace using its 90° shape. Available in woodgrains or white with bright colours.

Return reception desk unit

A return desk unit is ideal if your office doesn’t have much space, but you still want a reception area for your business. The desk comes with a hutch unit which adds additional storage space and privacy for receptionists.

These units come in traditional woodgrain colours and are also available in white with bright coloured fronts, for a vibrant reception area – idea for matching brand colours.

Modular reception desk

If size isn’t compromised in your office then you can create a modular reception desk unit in any shape using a reception desk starter unit, curved reception desk corner unit and a return reception desk. Any combination of these units can go together to create endless shapes and solutions, in any of our 10 colours.

You only get one chance to make a first impression so make sure your entrance is as welcoming as possible with a modular reception desk.

Kit out your reception area with Bluespot Furniture

At Bluespot Furniture, you will find a unique range of modular furniture that can be used in many ways to add a reception area to any business. You’ll find reception furniture in an unrivalled range of sizes, styles and colours – all at ultra-competitive prices.

Customers benefit from top quality furniture that’s built to last in the UK, fast and free next day delivery and ultra-competitive prices, backed up by a 10-year guarantee.

For further information on any of our products or services, call a friendly member of our experienced sales team on 0800 8044 760, or email today.

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